Minutes of Thursday meeting

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Subject: Minutes of Thursday meeting




From: "John M. Greacen" <>
To: "Electronic Court Filing Technical Committeee" <>
Date: Fri, 9 Dec 2005 00:38:27 -0700














Draft
Minutes of the Meeting of the Electronic Court Filing Technical Committee
(including conference telephone call)

Thursday,
December 8, 2005    



Attending:

John
Greacen

Don
Bergeron

Robin
Gibson

Christoph
Hoashi-Erhardt 

Rex
McElrath

Michael
Robinson

Tom
Carlson



Brian
Hickman

James
Cusick



Jeff
Barlow



Attending
on conference call:

Nick
Pope

John
Ruegg

Robert
O’Brien

Roger
Winters

John
Messing


Powell

Jim
Harris



The
ECF 3.0 IEPD and
Specification was presented to the COSCA/NACM Joint
Technology Committee yesterday and accepted into the its
standards process.  The Committee is
considering a proposed change to the standards process, so it is not yet clear
what the process will entail and what additional work may be required by the
proposed process changes.  The
proposed new process includes new requirements such as interoperability tests
and an environmental scan to identify other possible options the Committee
might consider.  Also accepted
yesterday into the standards process were the IEPDs
submitted by the  : Arrest Warrant, Traffic Citation, and Order
of Protection and the ’s
consolidated CMS functionality standard. 
There was no controversy concerning any of the submitted work products.  Tom expects that the Committee will take
several months to decide whether to adopt the new process.



The
TC discussed the proposed Proxy Document Signature
Profile 1.0 and Symmetric Key Document Signature Profile 1.0 submitted by Nick
Pope.  The members were not able to
identify from the submissions the business use cases to be served by the profiles
and their distinction from the XML signature profile already adopted by the TC.  Nike Pope,
John Messing and Dallas Powell agreed during the conference call to develop a
fuller explanation of the use cases for the two profiles and to show how they
differ from the XML signature profile.  



We
discussed the definitions spreadsheet prepared by Tom Carlson and Christoph
Hoashi-Erhardt.  We decided to submit
all of our definitions to the XSTF.  Tom and Christoph will create two
separate documents – one will contain the ECF
3.0 element definitions drawn from the GJXDM, their
path, and the corresponding GJXDM definitions.  The second will contain the ECF 3.0 extensions to the GJXDM,
their paths and definitions and their derivations from other standards (i.s., UBL).  Tom Carlson will prepare a further
analysis showing the definitions used in the ’s
IEPDs so that the Center and the TC
can decide whether these definitions need to be reconciled before submitting
them to the XSTF.



XSTF
members noted that GJXDM is undergoing major changes
to become componentized to deal more effectively with relationships.  It is particularly important that we
submit our proposed changes for inclusion during this major change process.  



Roger
Winters has prepared a draft of a document to address an audience of chief or
presiding judges and administrators. 
The purpose of the piece is to make the case for the use of standards
and to show how ECF 3.0 meets the requirements set
forth in the ’s Standards
for Electronic Filing Processes (Business and Technical Approaches). Jeff Barlowe, Don Bergeron, , Jim Harris, Brian Hickman, and Robert O’Brien
volunteered to help Roger develop this document.



The
TC developed a new set of requirements for the “roadmap”
for non-technical courts domain experts to enable them to review ECF 3.0 for completeness and correctness.  Instead of explaining how to navigate
and understand the current ECF 3.0 artifacts, this
new document will reproduce all of the classes, elements, code tables and
definitions in an easy to read format. 
The document will also include simplified diagrams showing the
hierarchical relationships among the data elements.  The document will begin with Roger’s
non-technical document.   will prepare the first two substantive
segments of the document and test them with actual court staff
who have not previously worked with XML.  Jeff Barlowe
and Tom Carlson will identify court CMS specialists to serve as vetters of the two segments.  These tests will be completed by the TC’s February teleconference scheduled for February 14,
2006.  



The
members present decided not to move forward with a “roadmap” for
implementers, on the grounds that technically trained persons will be able to
make use of the existing artifacts especially in light of Roger’s
overview and the Executive Summary.  



The
TC discussed the desirability of greater
participation by:

      CMS vendors

      eFiling vendors

      system integraters

      court managers, IT directors and court business analysts.



Face-to-face
meetings were discussed for next year. 
Definite meetings are May 13 and 14 in 
in conjunction with the OASIS annual symposium and early December in  in conjunction
with the NCSC E-filing conference.

Other
possibilities include February in 
with CITOC and July in 
with NACM. 
We are also looking for other industry venues that may be beneficial for
presentations or demonstrations.



The
following officers were elected to additional one year terms:

       and John Greacen, co-chairs

      Robin Gibson,
secretary and webmaster

      Roger Winters, editor
and representative to the LegalXML Member Section
Steering Committee



Friday's
conference call is cancelled due to poor phone connections.





John
M. Greacen

Greacen
Associates, LLC

HCR 



505-289-2164

505-289-2163
(fax)

505-780-1450
(cell)






















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