Results of SF face to face meeting 2-22-06

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Subject: Results of SF face to face meeting 2-22-06




From: "John M. Greacen" <>
To: "Electronic Court Filing Technical Committeee" <>
Date: Wed, 22 Feb 2006 21:49:37 -0700














Here are minutes of the meeting today.  



Present in person:

Michael Alexandrou

Tom Clarke

Robin Gibson

John Greacen

Christoph Hoashi-Erhardt

Michael Robinson

Christopher Smith



Present by phone:

Jim Beard







John Messing

Nick Pope

Roger Winters



John and Tom reported on their appearance before CITOC.  We will
meet with CITOC members
tomorrow afternoon to discuss implementation of ECF
3.0 and involving more courts people in the work of the TC.



Tom Clarke reported on the use of the TC’s
architectural model by the Global Messaging Standards Committee for broader application
within the homeland security and health care domains as well as the justice
community.  The committee found very
helpful the work of the OASIS SOA Reference Model
Technical Committee in proposing a consistent nomenclature.  The TC will
revise the language of the ECF 3.0 specification to
reflect that standard language.  This
will result in a 3.01 release of the specification.  Christoph Hoashi-Erhardt offered to make
the needed editorial changes.



Tom also reported lengthy discussion of the possibility that
our messaging architecture may require modification to accommodate data
exchange intermediaries, such as NLETS, RISS, and LEOS.  It is not clear yet whether they are, or
are not, transparent to an XML exchange.



Rex McElrath reported on the work of the Court Document Subcommittee.
 The group is refining its use cases
and is developing a universal approach to a semantic structure for court
documents including court orders.



The TC is not concerned that the
OASIS ASIS standard would remove the hyphen from legalxml-courtfiling for document naming purposes.



The TC decided to inform OASIS
that it will set in motion the process for converting to the Royalty Free on
Limited Terms IPR mode at its December face to face
meeting in .  We will rely on OASIS to let us know how
many of our TC members have membership agreements on
file from their organizations.



At the request of John Messing, we agreed to create a
Signature Subcommittee, subject to the presentation of a subcommittee
charter.  John Messing and Nick Pope
agreed to co-chair the subcommittee.  



Robin Gibson agreed to post the fourth and fifth signature
profiles on the website and to include them on the specification cover sheet
very soon.   reported that he had asked again that OASIS expand the
zip file format for some of the ECF 3.0 artifacts on
the website.  



The TC reviewed reports from
vendors and courts about their plans to implement ECF
3.0.  The prospects are very
encouraging.   asked if it could make minor changes to
the schemas for implementation in .  The members present said that would be
consistent with the spirit of the testing process.   will implement forthwith therefore
in the Supreme Court and several trial courts.  Tom Clarke will call  in  to pursue
implementation there.  The TC has requested funding from the Member Section Steering
Committee to provide paid technical assistance for implementers.  We will know in early March whether the
request will be funded.



Don Bergeron reported that OASIS is deploying the Subversion
software for configuration management.  Don suggested that we load ECF 3.0 into Subversion and offered to help with the
process.  The TC
agreed with his proposal and accepted his offer of help.  The OASIS public comment process has
been tested and works to receive input from implementers who are not part of
the TC.



We reviewed progress reports from those responsible for scoping
the ECF 3.0 enhancement efforts.  We added the appellate non-case
capabilities to the objectives for ECF 3.1.  We will develop a use case for the record
on appeal.  John
Messing suggesting involving Moyeddin Abdulaziz in that effort.  Christopher Smith recommended including
child support cases as a potential for primary electronic service because non-custodial
parents are required to register with the state child support agency.



The members present reviewed the changes that Don Bergeron
had proposed to the Executive Summary document.  We support inclusion of the structural
subheading approach that Don recommended, but prefer Roger’s language to
Don’s because it is less technical and less “insider”
sounding.  Tom Clarke and
Christopher Smith offered to help Roger develop a stronger introduction that
makes the case first for electronic filing and then for the use of ECF 3.0 in implementing it.  



On Thursday, the TC will
recommence at 9:00 am and will take up ’s
summary document for court domain reviewers of ECF
3.0, Tom Carlson’s definition spreadsheet, and the issue of how we can
make TC membership more attractive for CITOC members and court domain experts.  















John
M. Greacen

Greacen
Associates, LLC

HCR 



505-289-2164

505-289-2163
(fax)

505-780-1450
(cell)






















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