Scott, 1. AUTHORIZATION From my recollection, since the beginning of the LegalXML Member Sector budgeting process for FY2013, the expenses for CTC were intended to cover a F2F meeting of ECF TC and outreach at the conference. I cannot recall exactly when the decision was made to use the funding approved for outreach at CTC to specifically fund a reception to celebrate approval of ECF 4.01 as an OASIS Standard. Reviewing the minutes of the ECF TC, I see a reference in the July 2013 to Robin Gibson "still" attempting to plan the reception in July which suggests that it had been planned for some time.
https://www.oasis-open.org/apps/org/workgroup/legalxml-courtfiling/download.php?document_id=49911
More details about the reception are found in the August 2013 ECF TC meeting minutes.
https://www.oasis-open.org/apps/org/workgroup/legalxml-courtfiling/download.php?document_id=50308
Reviewing the minutes of the LegalXML Steering Committee, I see two references to the planned reception in the August and September. However, as you identified, in neither meeting did the SC specifically vote to authorize use of the funding allocated to CTC for a reception. If I missed a procedural step by not initiating a vote at that time, I apologize.
https://www.oasis-open.org/apps/org/workgroup/legalxml-sc/download.php?document_id=50417
https://www.oasis-open.org/apps/org/workgroup/legalxml-sc/download.php?document_id=50722
2. REPORTING In the ECF TC and the Steering Committee conference calls following CTC (on Tuesday this week), the Baltimore face-to-face meeting of the ECF TC and OASIS outreach at the reception and CTC exhibition were discussed. Unfortunately, the SC Secretary (Robert O'Brien) who usually records minutes, just left OASIS. In his absence, I chaired the SC meeting Tuesday while attempting to also record minutes. Again, I apologize if the documentation was incomplete. 3. RESOLUTION The next scheduled meeting of the Steering Committee is November 12. Since, I do not believe it is fair to NCSC, who arranged these events on behalf of LegalXML, to have to wait until them for OASIS to initiate the reimbursement process. Therefore, I have initiate a ballot to approve the payment by ballot.
https://www.oasis-open.org/apps/org/workgroup/legalxml-sc/ballot.php?id=2526
Again, I apologize if I missed more important steps here. Hopefully, the next LegalXML Steering Committee Chair will be more successful in observing the proper procedures. Jim Cabral MTG Management Consultants, L.L.C. www.mtgmc.com (206) 442-5010 Phone (502) 509-4532 Mobile Helping our clients make a difference in the lives of the people they serve. The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. If you received this in error, please contact the sender and delete the material from any computer.
