RE: [sdd] Groups - Document Library Organization Proposal (OASIS SDD TC - Document Library Proposal.ppt) uploaded

I think the second is preferable.  I believe that the
effort to actually move the files isn’t too onerous, once the “map”
is constructed.   I think that the long term impact of the first is
undesirable.

 

Regards,

Debra

 

 

From: Brent
Miller [mailto:] 

Sent: Tuesday, November 06, 2007
8:53 AM

To: Brent Miller

Cc: 

Subject: Re: [sdd] Groups -
Document Library Organization Proposal (OASIS SDD TC - Document Library
Proposal.ppt) uploaded

SDD TC, 

I
have not forgotten about this item -- we did agree to reorganize our document
library (I received a few comments with suggestions for minor tweaks to the
initial proposal, all of which made sense). So I have a good handle on what
needs to be done. 

However,
the reason that this has not been implemented yet is because I discovered some
obstacles in doing so; these obstacles have to do with the way the OASIS Kavi
tools work. In particular, only the owner of a document can "manage"
that document, and to move a document from one folder to another, one must
"manage" the document. Hence, I cannot just move all the documents
around myself (neither can anyone else). 

I
did do some experimentation. One method that would seem to work is to use the
"replace" function for documents "owned" by others -- the
tools do allow this. So, for example, I could replace those documents that need
to be moved, but are "owned" by others, with an identical copy of
what's already there (analogous to "checking out" the document and
then "checking in" the exact same document). Doing that makes the
person who did the replacement the new "owner", who can then
"manage" the document and move it to a new folder. A side effect of
doing this, though, is that all the replaced documents then show up as being "owned"
by that person, rather than by the person who really generated and
"owns" the document (so, if I used this method, you'd see a big long
string of documents with my name beside them). 

Another
way to accomplish the document library reorganization would be to compile the complete
list of all documents that need to be moved, and then assign the task of moving
them to their respective owners. Each of us would get a list of "our"
documents that need to be moved, and then each of us would need to go in and
move "our" documents accordingly. This would keep the document owner
as is but would require that everyone do their part before the complete
reorganization is done. 

I
don't mind doing the former, although I'm not sure the side effect noted is
desirable; and I'm happy to generate the list for the latter, if everyone wants
to do their share. 

I'm
looking for the TC's preference so that we can accomplish the document library
reorganization that we approved and we all agreed was quite desirable.

Please
sound off with your thoughts/preferences. 

Thanks.

Regards,

Brent

Brent A. Miller

Senior Technical Staff Member

Lead Architect, Autonomic Computing

IBM Corp.

Tel. 919-543-6959 (TIE 441)

"In theory, there is no difference between theory and practice. But, in
practice, there is." 

-- Jan L.A. van de Snepscheut 

 

  
  
Brent Miller/Raleigh/IBM@IBMUS 

  
10/15/2007 02:59 PM 

  
  
  
   

    
    
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[sdd] Groups - Document Library Organization
    Proposal (OASIS SDD TC - Document   Library Proposal.ppt) uploaded

    
   

  
  
 

  
   

    
    
 

    
    
    
 

    
   

  
  

  
 

It
has been pointed out that our document library might be better

organized. This is a proposal to do so, using the
existing folder

structure. Please review and comment via e-mail;
we can discuss briefly at

this week's TC call, but if this is an agreeable
direction, I'd like to

implement it rather quickly (before the F2F).

-- Mr Brent Miller

The document named Document Library Organization
Proposal (OASIS SDD TC -

Document Library Proposal.ppt) has been submitted
by Mr Brent Miller to the

OASIS Solution Deployment Descriptor (SDD) TC
document repository.

Document Description:

Proposal for reorganizing our TC document library.

View Document Details:

http://www.oasis-open.org/apps/org/workgroup/sdd/document.php?document_id=25710

Download Document:  

http://www.oasis-open.org/apps/org/workgroup/sdd/download.php/25710/OASIS%20SDD%20TC%20-%20Document%20Library%20Proposal.ppt

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