RE: [sdd] Groups - Document Library Organization Proposal (OASIS SDD TC -Document Library Proposal.ppt) uploaded

OK, seems like we have something approaching
consensus  (and I agree also). I'll send out the "document move
instructions". Merri, good point about those who are no longer committee
members; there aren't that many, and so I'll use the other alternative
noted and take care of those (and put notes in the document trail about
that).

Thanks.

Regards,

Brent

Brent A. Miller

Senior Technical Staff Member

Lead Architect, Autonomic Computing

IBM Corp.

Tel. 919-543-6959 (TIE 441)

"In theory, there is no difference between theory and practice. But,
in practice, there is." 

-- Jan L.A. van de Snepscheut

"Merri Jensen"
<> 

11/06/2007 05:48 PM

To

"Ed Overton" <>,
<>

cc

Subject

RE: [sdd] Groups - Document Library
Organization Proposal (OASIS SDD TC - Document   Library Proposal.ppt)
uploaded

I agree also.  The only
concern I have is for those docs "owned" by folks that are no
longer on the committee.  Brent, will you take care of those?

 

-Merri

 

From: Ed Overton [mailto:]

Sent: Tuesday, November 06, 2007 1:40 PM

To: 

Subject: RE: [sdd] Groups - Document Library Organization Proposal
(OASIS SDD TC - Document Library Proposal.ppt) uploaded

 

I agree.  Admittedly,
it's easy for me to think that way since I own only a single document.

 

Ed

 

 

From: Danielson, Debra J [mailto:]

Sent: Tuesday, November 06, 2007 10:46 AM

To: Brent Miller

Cc: 

Subject: RE: [sdd] Groups - Document Library Organization Proposal
(OASIS SDD TC - Document Library Proposal.ppt) uploaded

 

I think the second is preferable.  I
believe that the effort to actually move the files isn’t too onerous,
once the “map” is constructed.   I think that the long term impact
of the first is undesirable.

 

Regards,

Debra

 

 

From: Brent Miller [mailto:]

Sent: Tuesday, November 06, 2007 8:53 AM

To: Brent Miller

Cc: 

Subject: Re: [sdd] Groups - Document Library Organization Proposal
(OASIS SDD TC - Document Library Proposal.ppt) uploaded

SDD TC, 

I have not forgotten about this item -- we did agree to reorganize our
document library (I received a few comments with suggestions for minor
tweaks to the initial proposal, all of which made sense). So I have a good
handle on what needs to be done.

However, the reason that this has not been implemented yet is because I
discovered some obstacles in doing so; these obstacles have to do with
the way the OASIS Kavi tools work. In particular, only the owner of a document
can "manage" that document, and to move a document from one folder
to another, one must "manage" the document. Hence, I cannot just
move all the documents around myself (neither can anyone else).

I did do some experimentation. One method that would seem to work is to
use the "replace" function for documents "owned" by
others -- the tools do allow this. So, for example, I could replace those
documents that need to be moved, but are "owned" by others, with
an identical copy of what's already there (analogous to "checking
out" the document and then "checking in" the exact same
document). Doing that makes the person who did the replacement the new
"owner", who can then "manage" the document and move
it to a new folder. A side effect of doing this, though, is that all the
replaced documents then show up as being "owned" by that person,
rather than by the person who really generated and "owns" the
document (so, if I used this method, you'd see a big long string of documents
with my name beside them). 

Another way to accomplish the document library reorganization would be
to compile the complete list of all documents that need to be moved, and
then assign the task of moving them to their respective owners. Each of
us would get a list of "our" documents that need to be moved,
and then each of us would need to go in and move "our" documents
accordingly. This would keep the document owner as is but would require
that everyone do their part before the complete reorganization is done.

I don't mind doing the former, although I'm not sure the side effect noted
is desirable; and I'm happy to generate the list for the latter, if everyone
wants to do their share. 

I'm looking for the TC's preference so that we can accomplish the document
library reorganization that we approved and we all agreed was quite desirable.

Please sound off with your thoughts/preferences.

Thanks. 

Regards,

Brent

Brent A. Miller

Senior Technical Staff Member

Lead Architect, Autonomic Computing

IBM Corp.

Tel. 919-543-6959 (TIE 441)

"In theory, there is no difference between theory and practice. But,
in practice, there is." 

-- Jan L.A. van de Snepscheut

Brent Miller/Raleigh/IBM@IBMUS

10/15/2007 02:59 PM

To



cc

 

Subject

[sdd] Groups - Document Library Organization
Proposal (OASIS SDD TC - Document   Library Proposal.ppt) uploaded

 

 
 

It has been pointed out that our document library might be better

organized. This is a proposal to do so, using the existing folder

structure. Please review and comment via e-mail; we can discuss briefly
at

this week's TC call, but if this is an agreeable direction, I'd like to

implement it rather quickly (before the F2F).

-- Mr Brent Miller

The document named Document Library Organization Proposal (OASIS SDD TC
-

Document Library Proposal.ppt) has been submitted by Mr Brent Miller to
the

OASIS Solution Deployment Descriptor (SDD) TC document repository.

Document Description:

Proposal for reorganizing our TC document library.

View Document Details:

http://www.oasis-open.org/apps/org/workgroup/sdd/document.php?document_id=25710

Download Document:  

http://www.oasis-open.org/apps/org/workgroup/sdd/download.php/25710/OASIS%20SDD%20TC%20-%20Document%20Library%20Proposal.ppt

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