[ubl] Provisional UBL subcommittee rules

Here are the SC rules that we provisionally adopted in the meeting
Monday for subcommittee work this week.  We will be revisiting
these on Thursday afternoon.

So far, I haven't received any further comments on these rules
during this morning's admin session.  If you have any input on
this, please send by email before I prepare a final draft Thursday
morning.

Jon

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2001.10.29 work in progress

Standing Rules for UBL TC Subcommittees

Definitions

"TC" when used without further qualification refers throughout

to the OASIS UBL TC.

"SC" when used without further qualification refers throughout

to a subcommittee of the OASIS UBL TC.

"OASIS member" means any person eligible to participate in an

OASIS TC under the provisions of the OASIS TC process.

Chair

The chair of each SC shall be appointed by the TC and can be

removed by the TC.

Membership

The voting members of an SC shall be OASIS members.

The initial voting membership of an SC shall be determined either

through direct appointment by resolution of the TC or, by

resolution of the TC, through appointment by the chair of the

SC or the chair of the TC.

After an SC has been formed, voting members of the SC shall be

added or removed only by the TC.  The chair of the SC shall be

responsible for forwarding to the TC the names of OASIS members

who have submitted a request to be added to the SC.

Appointments to the SC shall become effective upon approval by

the TC.

Vice Chair

The voting members of SCs can elect a continuing vice chair

who, if appointed by an SC, shall serve as chair pro tempore of

any meeting of that SC in the absence of the chair appointed by

the TC.

Meetings

Each SC shall regularly meet weekly or fortnightly by phone

conference except during holidays and when collaborative input

sessions are in progress with a cooperating organization.

Phone meetings of an SC shall be open only to voting members of

the SC and persons specially invited to provide expert input.

SCs may also meet in person at times and places to be

determined by resolution of the SC or the TC.  The attendance

of observers at face-to-face SC meetings shall be at the

discretion of the SC.

The meetings of SCs shall otherwise be governed by Robert's

Rules of Order Revised and such other standing rules as the TC

may determine.

Email votes

Chairs of SCs shall be authorized to conduct SC business by

email in the manner specified in the OASIS process for TCs,

with the exception that the default five-day voting period for

email ballots may be shortened to as little as 48 hours for SC

email votes at the option of the SC chair.  This change must be

clearly stated in the call for a vote and properly noticed by

email at least three days prior to the call for a vote.  In

email voting, a majority shall be more than half of all the

votes cast, excluding abstentions.  Votes and abstentions shall

be recorded through posting to the SC mail list.  There shall

be no quorum requirement for email votes.