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[legalxml-sc] Minutes - OASIS - LegalXML Steering Committee -Wednesday - 8/21/ 2002

From: Donald Bergeron
To: [email protected]
Date: Thu, 22 Aug 2002 08:08:00 -0000

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Subject: [legalxml-sc] Minutes - OASIS - LegalXML Steering Committee -Wednesday - 8/21/ 2002

From: "Bergeron, Donald L. (LNG)" <[email protected]>
To: "Bergeron, Donald L. (LNG)" <[email protected]>,"'[email protected]'" <[email protected]>
Date: Thu, 22 Aug 2002 08:05:11 -0400

	Attendees:
	Donald Bergeron of Lexis-Nexis - [email protected],  -
X
	Toby Brown of the Utah State Bar -  [email protected],  - 
	Rolly Chambers of Smith, Currie & Hancock LLP -
[email protected],- X
	John Greacen, Esq. of Grecean Associates - [email protected] -
Excused
	Daniel Greenwood, Esq. of the Massachusetts Institute of Technology
- [email protected], - X
	Jim Keane, Esq. of JKeane.Pro -  [email protected] - X
	Eddie O'Brien of Ringtail Solutions - [email protected],
- Excused
	Dave Roberts of the SEARCH  - [email protected] - 

	Karl Best - X
	Scott McGarth -
	Patrick Gannon - X

	Proposal to use Member Section Funds for Conference Calling Services
by Conference Calls Unlimited 
	- Monthly Cost - $195 / M Steady State - 40 simultaneous user -
users pay the toll 
	- Approved - Don to Coordinate payment processes with Patrick Gannon
this week.

	Proposed ROP Language for Selection of Steering Committee Members
	Karl Best and Patrick Gannon brought forward that the process as
written could be perceived as a grasp of a self perpetuating steering
committee. Although it was not the intent, the language and methods within
the proposal could have that result. Election options were productively
discussed and Don will send out a new draft at the turn of the week for
discussion and for action at our next meeting. If agreed upon at that time
the OASIS Board should have it for action at their next Board telcon mid
September.

	Discussion of changing the ROP to explicitly add that all OASIS
LegalXML TCs shall have the following IP statement in all charters.

	"In no event shall this Technical Committee finalize or approve any
technical specification if it believes that the use, distribution, or
implementation of such specification would necessarily require the
unauthorized infringement of any third party rights known to the technical
committee, and such third party has not agreed to provide necessary license
rights on perpetual, royalty-free, non-discriminatory terms."
	Patrick Gannon that this might spark unneeded discussion within the
OASIS Board on this topic. He was further concerned that in the event that
if at a later time this needed to be waived or changed back, it would
require OASIS Board action slowing the process. Options were explored to add
the wording to the Steering Committee Procedures internal to the Member
Section. The Steering Committee feels that this is a healthy discussion to
have and close on and has chartered Don to create the wording to be added to
the ROP. the review and action will follow the same path and timing as the
change for the Selection of Steering Committee Members.

	Proposal to move the primary decision making model from a distribute
email vote and discussion to all actions except in an emergency to be
handled within the boundaries of the Steering Committee meetings.

	Agreed in principle with a form of service level agreement from the
chair of
	- Agenda out seven calendar days before the meeting 
	- Minutes out within 3 calendar days after the meeting
	- Meeting dates more clearly set

	The steering committee also acknowledged that care to attendance
must be increased.

	Proposal to move the Tuesday September 10, 2002 to Thursday
September 5, 2002 to support a scheduling conflict of the Chair and to keep
the timing to close on the ROP in time for the OASIS Board meeting.

	Proposed SC Meetings -
	- September 5 - Note: Thursday - 5-6 EDST
	- October 1 - 5-6 EDST
	- October 22 - 5-6 EDST
	- November 12 - 5-6 EST

	Regards,

	Don Bergeron

Follow-Ups:
- RE: [legalxml-sc] Minutes - OASIS - LegalXML Steering Committee -Wednesday - 8/21/ 2002
  - From: jkeane <[email protected]>