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Re: [legalxml-sc] Confirming Meeting Information

From: John Messing
To: [email protected]
Date: Wed, 08 Oct 2003 17:07:00 -0000

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Subject: Re: [legalxml-sc] Confirming Meeting Information

From: "jmessing" <[email protected]>
To: <[email protected]>, <[email protected]>
Date: Wed, 8 Oct 2003 13:01:15 -0400

I think this is a useful idea. I would like to see an agenda that includes the following items.

1. Constituted TC members. To my understanding Debbie Moore (ODRXML) and Dave Marvit (ECONTRACTS) have been elected by their respective TC's but have not yet been included on the steering committee list, and so may not be aware of the meeting. This is critical for quorum and voting purposes under OASIS rules.

2. Status of non-elected TC persons. To my thinking, either people are on the Steering Committee because they were elected through the TC's, or there is an alternative basis of membership (two at large members) or they are not on the Steering Committee, in which they should not be part of the membership for voting and quorum.

3. Determination of quorum. (See above). Absent a quorum, we cannot take actions legally under OASIS rules.

4. Mission of the Steering Committee. Unlike the old pre-OASIS board of LegalXML, the Steering Committee is not a corporate directing body. It is a voluntary grouping of TC's for a common purpose who are free to leave at any time if their perceived needs are not being met.

5. Report of the financial condition of the TC, including assets and liabilities carried over from the old corporation. Without this information, we cannot act intelligently on any financial issues, including making requests for funding to OASIS, and may be required to determine this first before any action is taken to act responsibly in accordance with corporate governance issues as they are viewed post-Enron.

6. Development of funding policies and criteria. To my knowledge, no funding requests have ever been received or granted before the current ones. We need to be very careful how such matters are to be handled, particularly in the beginning and what justification, rationale, and support is required as a condition of considering any of them.

7. Election of officers. We should have leadership that is both present and active. To my knowledge, Jim Keane is not actively participating in LegalXML pending resolution of his membership status through the ABA and OASIS. I believe he has been vice Chair and was to have been an at-large member. His extended absence makes this status difficult to maintain. The fact that the Chair does not seem responsive at this stage presents a question whether we should elect a new Chair, consistently with the changed membership of the Steering Committee.

Thank you.