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RE: [legalxml-sc] 2006 spending plan

From: Rolly Chambers
To: [email protected]
Date: Mon, 28 Nov 2005 15:19:00 -0000

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Subject: RE: [legalxml-sc] 2006 spending plan

From: "Rolly Chambers" <[email protected]>
To: <[email protected]>,<[email protected]>
Date: Mon, 28 Nov 2005 10:36:23 -0500

John et al.:

If I attended a Steering Committee face-to-face meeting, I would need to request reimbursement for the expenses. Considering the additional budget impact this would have, I favor Alternative #1 (no reimbursement of Steering Committee travel expenses) as proposed by John.

Rolly Chambers

From: John M. Greacen [mailto:]
Sent: Saturday, November 26, 2005 1:36 PM
To: [email protected]
Subject: [legalxml-sc] 2006 spending plan

OASIS has asked for our 2006 spending plan by the first of December. I attach three alternative budgets. We need to resolve this matter immediately. I will be available most of the day on Monday (except noon to 1:00 pm Pacific) and Tuesday afternoon after 1:30 pm Pacific time if we need a conference call to discuss the alternatives. I will not be available the rest of the week, unless we are able to meet before 7:00 am or after 5:00 pm Pacific time.

Based on the most recent reports from OASIS, I project next year’s available revenues at only $34,466.11. By contrast, we will spend almost $96,000 in 2005.

I have heard from eight of the ten Steering Committee members about their availability for, and expenses for attending, a Steering Committee face to face meeting in in May in conjunction with the annual OASIS symposium. Assuming that the two non-responding members (Debi and Rolly) will attend and will need reimbursement, the costs of such a meeting would be almost $10,000 – or one third of available resources. If we were to fund all of the four requests actually made, it would cost us $6340 or 20% of available resources. If we were to limit reimbursement to Robin and Roger – our public sector members who require reimbursement – we would spend $3340 on such a meeting – 10% of our available resources.

My personal view is that we should not plan to reimburse any Steering Committee expenses. Those of us who choose to attend the meeting should meet and include the other members by conference telephone call. That position is included in Alternative 1. Alternative 2 would fully fund a Steering Committee face to face. Alternative 3 would fund only the expenses of Robin and Roger.

All three alternatives include $5000 for TC travel (we spent $4800 in 2005), $2145 for bad debts (that is what we spent last year), and $5,000 for reserves or carry forward to 2007. The amounts available for consulting services in the three alternatives are $22,300, $12,400, and $19,000 respectively. We have a non-specific request for such services from the eContracts TC; the ECFTC may need a small amount of additional consulting time to revise ECF 3.0 to incorporate the lessons learned from test implementations. So, this area, in my view, is the area of greatest need within the Member Section.

I welcome your comments on the three alternatives, and other suggestions (e.g., suggested changes in the amount set aside for TC travel reimbursements or reserves).

John M. Greacen

Greacen Associates, LLC

HCR

505-289-2164

505-289-2163 (fax)

505-780-1450 (cell)

References:
- 2006 spending plan
  - From: "John M. Greacen" <[email protected]>