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[Chet Ensign <mst@redhat.com>]

A Special Majority Vote must be run as an online ballot so no problem there. If you are going to approve the CS with non-material changes, then you'll want to follow these steps: 1. Keep a list of the changes that are made. The TC Process requires that you provide a summary of the changes along with the working draft. The easiest way to do that is to provide a red-lined comparison document but a list of changes is ok as well. But it must be provided as a separate document. 2. Load the record of the changes into Kavi and then include the link to it in your motion to request the Special Majority Ballot. 3. use motion language like this to request the Special Majority Vote: "I move that the TC request TC Administration initiate a Special Majority Vote to approve  <specification name and version #> contained in <URL for the revised working draft> as a Committee Specification? The TC affirms that changes have been made since the last public review. The changes made are documented in <URL for the summary of changes>. The TC judges these changes to be Non-Material in accordance with the definition in the OASIS TC Process ( http://www.oasis-open.org/policies-guidelines/tc-process#dNonmaterialChange) ." 4. Then just send me the ticket for the SMV at  https://www.oasis-open.org/resources/tc-admin-requests/committee-specification-ballot-request I'll take care of it from there. Let me know if you have any questions on this... /chet On Mon, Aug 4, 2014 at 8:07 AM, Michael S. Tsirkin < mst@redhat.com > wrote: Hello, Chet, Policy guidelines state: https://www.oasis-open.org/policies-guidelines/tc-process#OASISstandard         The approval of a Committee Specification shall require a Special         Majority Vote. The TC Chair shall notify the TC Administrator that the         TC has resolved to request a Special Majority Vote for the advancement         of the draft as a Committee Specification and provide to the TC         Administrator the URI for the meeting minutes which record the TC's         resolution, including the location of the editable versions of the files         and any other ballot details (for example, Designated Cross-Reference         Change motions). There are some comments and non material changes since the last drafts, so we would like to do the special majority vote soon, but several members of the TC can't participate in phone meetings in the near term.  Is it possible to execute this vote by an online ballot instead of a meeting? Thanks! -- MST -- /chet ---------------- Chet Ensign Director of Standards Development and TC Administration  OASIS: Advancing open standards for the information society http://www.oasis-open.org Primary: +1 973-996-2298 Mobile: +1 201-341-1393 Check your work using the Support Request Submission Checklist at  http://www.oasis-open.org/committees/download.php/47248/tc-admin-submission-checklist.html TC Administration information and support is available at http://www.oasis-open.org/resources/tcadmin Follow OASIS on: LinkedIn:     http://linkd.in/OASISopen Twitter:         http://twitter.com/OASISopen Facebook:   http://facebook.com/oasis.open