Notes from today's Steering Committee Meeting

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Subject: Notes from today's Steering Committee Meeting




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Date: Wed, 13 Oct 2004 16:25:25 -0500











Attending:
Don Bergeron
Jim Cabral
John Messing
Robin Gibson
Patrick Gannon
Jamie Clark

We only had a quorum for about 15 minutes, so the balance of the meeting
was held in "advisory" mode.

Decision: Accept the draft policy on reimbursing incidental meeting
expenses, with a discretionary dollar limit of $250.  We did not determine
the required reporting period, monthly/quarterly for the chair to provide
to the steering committee.

Advisory:
We should poll the SC members on their attendance at Las Vegas and see if a
face-to-face steering committee is viable.  Based on messages Robin has
gotten in the last couple of weeks, it looks as if we already have 5
members who would attend, though two of them would be dependant upon travel
funding to permit attendance.  It is unknown if the remaining three would
attend.
We then need to determine if we want to meet on Friday afternoon, or on
Saturday.  This depends on the amount of agenda material we have.
Most on the call preferred Friday afternoon, and being able to go home on
Friday night rather than incur another overnight expense.

We need to give the Clarke County Center a definite answer on Saturday by
the end of this week if at all possible.

Advisory:
Poll the steering committee members requesting private reply to John
Greacen on what members might need reimbursement to be able to travel.

We were not able to review the status of the quarterly reports, but
Legislative and eNotary have submitted theirs.

We agreed that a systematic review of the TC charters was in order, but
could not proceed beyond that point.

eNotary may need some secretarial/clerical services in the next year if
their membership association with the national notary association takes
place.

There is consideration of closing the Legislative TC down and rechartering
it with a revised scope to better fit the needs of the community.

Advisory:
Patrick Gannon asked for preliminary budget/spending plans for calendar
year 2005.  These need to be estimated on quarters, and designate the kind
of activities and estimated money to be expended.  This has some urgency,
and we need to make every effort to address this by the November 1
deadline.  A supplemental conference call or online poll may be needed.

Advisory:
Jamie Clark and Patrick Gannon discussed the consultant contracting.  At
this time they need from us a maximum spending limit for the contract and
definable limits and deliverables before they can proceed.  Please see Don
Bergeron's message of this afternoon on spending priorities.  That is one
of the things OASIS needs from us--a definite statement of the spending
priority for this effort over other TC activities.

Please let me know if I have overlooked anything we discussed.
Thanks!

Robin

Robin Gibson
Information Technology Division
Office of State Courts Administrator
573-751-4377

Please note that my e-mail address has changed to: