RE: FW: Invoice Project 5109003

Scott,
See comments in green below. I will bring this up as a discussion item on our agenda for tomorrow during the budget agenda item.
George
On Tue, Jan 18, 2011 at 12:07 PM, Scott McGrath  < 
>  wrote:
George, all,  If we are to pay an invoice to MTG, may I ask that you add this to your SC meeting agenda, if is is not there already.  I struggle to see your agenda in the recent mail message entitled agenda, so apologies if you are planning this already.
As I read the discussion threaded below,  I see: - confusion about what was authorized by SC vote in August.  I read the minutes and came to a different interpretation than did Jim.  You'll want clarity on that.
This was approved as the result of an Email Vote that occurred. Scott (as part of the listserv) should have seen copies of these emails. In fact, Scott you and I had a discussion via email and phone on about this. You had some concern about approving this budget to MTG, and I explained that they were really the only company (Jim's employer) that could actually do this work. If you need this documented within SC minutes, I can do that at our meeting tomorrow.

- Jim reports a SC meeting on December 7, where the SC asked him to send an invoice.  I cannot find minutes to that meeting to confirm SC acceptance of the work done and deliverables.  There is no reference to this action in the December 9 meeting minutes.
This would be in the Dec. 9th meeting and this discussion did occur. When discussing 2010 budget, I had asked Jim if he had submitted his invoices and / or been paid for the work MTG had completed. Jim indicated they had not, so I asked that he go ahead and get invoices submitted for work done thus far. I will update the current draft minutes to reflect this.

- Jim reports some work done for the bankruptcy court, as authorized or directed by the ECF TC Chair.  Your steering committee should have been involved in that spending decision, but you need to now evaluate the outcomes and decide to accept the deliverable and authorize payment if you believe it to be the correct use of member dues.
I believe this work would have fallen under previously budgeted Technical Assistance work that had been approved by the SC, and was at the discretion of the TC to use. Therefore, the ECF TC chair would have had our support in doing this. This budget item was in place prior to my being the LegalXML chair.
My message to Jim below identifies what is reasonably required to pay an invoice, in terms of what Jim should be providing, and what the SC should do to enable payment.
Thanks for helping keep the process complete,
Scott...
On Wed, Dec 29, 2010 at 2:10 PM, James E Cabral  < 
>  wrote:
Scott,
I failed to mention the work for the federal bankruptcy courts in my previous email.  That assistance, approximately 10 hours of the 42.5 hours used since July, was performed in early December based on approval from the TC chair.  I am awaiting permission from the representative from the bankruptcy courts in sharing the artifacts with the TC which will likely result in changes to the bankruptcy case type within the next major release of the ECF spec.
Jim Cabral
MTG Management Consultants, L.L.C.
www.mtgmc.com
(206) 442-5010 Phone  (502) 509-4532 Mobile
Helping our clients make a difference in the lives of the people they serve.
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