Minutes of Atlantic UBL TC call 20 July 2016 14:00UTC - voting meeting

Minutes of Atlantic UBL TC call 20 July 2016 14:00UTC - voting meeting

ATTENDANCE

Atlantic teleconference:

  Oriol Bausa
  Kees Duvekot
  G. Ken Holman (convener)
  Ole Madsen


Pacific teleconference attendance:

  Kenneth Bengtsson
  G. Ken Holman (convener)
  Tim McGrath
  Andy Schoka


REFERENCING THE SPECIFICATION

    - the following should be used as a specific citation:
      OASIS Universal Business Language (UBL) v2.1 (ISO/IEC 19845:2015)
    - the following would be used for a general (any version) citation:
      OASIS UBL (ISO/IEC 19845)
    - the canonical documents are available in the OASIS repository:
      http://docs.oasis-open.org/ubl/os-UBL-2.1/
    - the ISO/IEC catalogue entry is found at:
      http://www.iso.org/iso/catalogue_detail.htm?csnumber=66370
    - the ISO/IEC document and attachments are found at:
      http://standards.iso.org/ittf/PubliclyAvailableStandards/


STANDING ITEMS

   Additions to events calendar: http://ubl.xml.org/events
    - 28th Forum for UN/CEFACT
      Bangkok, Thailand - 26 to 30 September 2016
      http://www.unece.org/28thuncefactforum
    - TC204 meeting
      Auckland, New Zealand - 2 to 7 October 2016
      http://www.itsnz.org/events.html

   Review of Pacific call minutes
      https://lists.oasis-open.org/archives/ubl/201607/msg00020.html

   Review of Atlantic call minutes
      https://lists.oasis-open.org/archives/ubl/201607/msg00004.html

  Membership status review
    <https://www.oasis-open.org/policies-guidelines/tc-process#membership>https://www.oasis-open.org/policies-guidelines/tc-process#membership
    https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
    <https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80>https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80

    - voting status is determined by the following:
      - existing voting members must not miss two consecutive meetings to
        maintain voting status
      - non-voting members must attend two consecutive meetings to obtain
        voting status
      - members formally on leave by prior request must not attend and
        their voting status is not impacted
    - committee officers (alphabetical):
      - Jon Bosak (secretary)
      - G. Ken Holman (co-chair)
      - Tim McGrath (co-chair)
    - current UBL TC voting member list (alphabetical) and relationships:
      - Oriol Bausa
        - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
      - Kenneth Bengtsson
        - Chair OASIS BDXR, Member OASIS ebXML
      - Kees Duvekot
        - Member OASIS BDXR
      - G. Ken Holman
        - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
      - Ole Madsen
        - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
      - Tim McGrath
        - EESPA Observer CEN/TC434, AU Expert UN/CEFACT
      - Andy Schoka
        - Member ISO/TC204, US Member JTC 1/SC 32
    - active non-voting member
      - Roberto Cisternino


UBL 2.2
 - the initial suggestion period for UBL 2.2 is now closed
   - the TC is now expecting each of the Transportation, Pre-award and
     Post-award subcommittees to make the recommendations for 2.2 additions
     to be agreed upon by the TC; this is done by way of a JIRA ticket
 - Andy managing requirements for transportation documents
 - Kees managing requirements for post-award documents
 - Ole managing requirements for pre-award documents
 - Roberto managing requirements for party information document
   - more than a business card and less than a company dossier

 - the initial master UBL 2.2 spreadsheet is found here:
https://docs.google.com/spreadsheets/d/1qXmbTu4aNak7s7yxHeKxj5mmfiIBj_CQqq7rJT3Vizg/view
   - the latest working draft release of UBL 2.2 using only the 2.1 model:
     https://lists.oasis-open.org/archives/ubl/201606/msg00031.html
   - Ken will give permissions to everyone on the master spreadsheet so that
     changes can be made at any time when minor faults are found

 - documentation requirements
   - a Google text document of the hub document is here:
https://docs.google.com/document/d/1yv2y6EQkHhGjjgIpwBNpWdxi5tDY3l0-NwkwDM0MpYg/edit
     - committee members have been given permissions to edit the document
     - Ken will try to move the content into XML when the edits are complete
     - removing hanging paragraphs by adding introductory sections
     - disambiguating section titles
   - each submitter of new documents and objects must consider what additional
     documentation is needed in the UBL hub document:
     - general business rules - sections 2.1.x
     - business objects - sections 2.x
     - party roles - section 2.19
     - example instances - sections 3.1.x

 - do we need to create RELAX-NG schemas for UBL 2.2?
   - Ken can poll the UBL-Dev mail list to ask the community there
   - Tim observed that what we could do is just point people to the Trang
     tool that creates RELAX-NG from W3C Schema:
      https://github.com/relaxng/jing-trang
   - we'll try Tim's suggestion first

 - do we need to create ASN.1 and UML deliverables for UBL 2.2?
   - ASN.1 still important for user communities such as TC204
   - UML is still important, but it is not an automated process nor trivial

 - Ken has questions regarding property term possessive noun and property
   term primary noun used in the tendering business objects, as an example,
   those found in the ABIE TenderedProject
   - will fix these as encountered
   - note that the property term is comprised of the possessive noun and
     the primary noun in such a manner that the primary noun should be the
     noun of what the object is, and the possessive noun should be such that
     the natural language is as adding the possessive "apostrophe s"
     - example:  "Tender Amount"
       - the primary noun is "Amount" and the possessive noun is "Tender"
         as if one would say "the tender's amount"
   - note also that the property term should not rely on the reader knowing
     representation term to understand what is the business object
     - example:  "Tender Amount"
       - it would be inappropriate for the primary noun to be "tender" even
         when the element name becomes "TenderAmount" because one would need
         to know the representation term is "Amount"
       - when the element name is derived and the primary noun is equal to
         the representation term, the duplication doesn't show up in the name

 - please review all JIRA tickets and comment and/or act where necessary:
       https://issues.oasis-open.org/issues/?filter=12972
   - all of the issues are to be closed by September 1, 2016 in order to
     create the first committee specification draft and public review draft
   - please remember to document your actions on the ticket and then assign
     the ticket to the next person (usually Ken) to deal with the ticket, as
     others won't know what is being done

UBL-28 Open Unresolved - Support for Verified Gross Mass
 - Ole has posted on this

UBL-27 Open Unresolved - Code lists for UBL 2.2

UBL-26 Open Unresolved - Handle Encryption
 - now complete

UBL-25 Open Unresolved - Pre-award SC put the changes forward to the TC
 - changes for 2.2. discussed with Oriol, Tim will focus on generalizing
   the EU terminology and aligning, where possible, with existing structures
 - cleaning up naming components

UBL-24 Applied - Comment submission re: document version history
 - propose we close this now: https://issues.oasis-open.org/browse/UBL-24
     - AGREED - unanimous by those present

UBL-23 Applied - Comment submission re: freight credit note
 - propose we close this now: https://issues.oasis-open.org/browse/UBL-23
     - AGREED - unanimous by those present

UBL-22 Applied - Comment submission from Norway re: tender receipt
 - propose we close this now: https://issues.oasis-open.org/browse/UBL-22
     - AGREED - unanimous by those present