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[legalxml-sc] OASIS - LegalXML Steering Committee - Wednesday -8/21/2002

From: Donald Bergeron
To: [email protected]
Date: Mon, 19 Aug 2002 07:54:00 -0000

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Subject: [legalxml-sc] OASIS - LegalXML Steering Committee - Wednesday -8/21/2002

From: "Bergeron, Donald L. (LNG)" <[email protected]>
To: "'[email protected]'" <[email protected]>
Date: Mon, 19 Aug 2002 07:49:37 -0400

Audio Bridge 937-865-1699 
5-6 EDST

Donald Bergeron of Lexis-Nexis - [email protected],  - 
Toby Brown of the Utah State Bar -  [email protected],  - 
Rolly Chambers of Smith, Currie & Hancock LLP - [email protected],-

John Greacen, Esq. of Grecean Associates - [email protected] - Excused
Daniel Greenwood, Esq. of the Massachusetts Institute of Technology -
[email protected], - 
Jim Keane, Esq. of JKeane.Pro -  [email protected] - 
Eddie O'Brien of Ringtail Solutions - [email protected],  - 
Dave Roberts of the SEARCH  - [email protected] - 

Karl Best - 
Scott McGarth -
Patrick Gannon - 

Agenda

Proposal to use Member Section Funds for Conference Calling Services
- Monthly Cost - $195 / M Steady State - 40 simultaneous user - users pay
the toll <<RE: [legalxml-sc] Conference Calls Unlimited - Request to order
service.>> 
- Aprox - Funding Envelope - Don Bergeron - The LegalXML Member Section Fund
has about $3,500 in available cash to spend. Steady state revenue is
accruing at approx $1200 /M
-Move the close on this and move on. - Patrick will be getting us current
financials. Scott will be sending us a Member Section roster. 

Proposal to close on LegalXML Steering Committee ROP Rewording - Option 1 or
2 or reword. I as author of option 2 am willing to go with option 1.

Option 1.

		b.	Beginning sixty days after the first official
meeting of the fourth Legal XML Member Section Technical Committee, the
steering committee shall be constituted as follows:
				a.	Up to two co-chairs of each Legal
XML Member Section Technical Committee, which includes in its charter the
ongoing management of requirements and lifecycle management of standards.
If a Technical Committee has more than two co-chairs, it shall choose two of
them to serve as members of the Steering Committee through a process of its
choice.
				b.	Up to three additional "at large"
members, chosen by unanimous vote of the Technical Committee co-chair
Steering Committee members.   "At large" members shall serve one-year terms,
and shall be eligible for election to no more than three successive terms.
The "at large" memberships will be used to maintain the representativeness
of the Steering Committee, to include the Bar, Educational/Research, "Not
For Profit", Public Sector an Private Sector constituencies if they are not
otherwise represented on the Steering Committee.
				c.	Members of the LegalXML Steering
Committee must be selected from current OASIS members.

Option 2.
		b.	As anticipated by OASIS LegalXML, once the Steering
Committee was established at OASIS the member section Rules of Procedure,
with OASIS Board of Directors approval have been modified and put in place.
The rules are:
				a.	These rules shall go into effect
within sixty days of the first official meeting of the fourth LegalXML TC.
This is to allow for critical mass for the steering committee and for an
appropriate time of transition.
				b.	Steering Committee membership shall
be at its base the Chairs of TCs, which have the management of requirements
and lifecycle management of the standards created in their charters, placing
overall control of LegalXML (funding, expenditures) in the hands of those
leading the TCs developing OASIS LegalXML standards.
				c.	There is a limit of two co-chairs
per TC to sit on the Steering Committee avoiding the undue influence effect
of having a large number of co-chairs from a single workgroup. The TC shall
choose the sitting members based on the process of their choice.
				d.	Further, the Steering Committee
should, at its option, vote on to the Steering Committee up to three
additional up to three "at large" members. These members will augment the
Steering Committee for fundraising, "marketing" and outreach efforts.
				e.	"At Large" rotating members shall
serve one-year terms and be voted in by a unanimous vote of the Steering
Committee active at that time. As a matter of principle, the SC shall
attempt to keep the mix of the Steering Committee members representative of
the core constituencies within the legal community it supports.  The
Steering Committee shall look at its profile of membership coming from the
chairs of the TCs and add "at large" members in keeping with this principle.
Some core constituencies to be especially considered would be the Bar,
Educational/Research, "Not For Profit", Public Sector or Private Sector
constituencies if they are not represented in the Steering Committee
profile.
				f.	Members of the LegalXML Steering
Committee must be selected from current OASIS members.

Proposal to lock in the IP rules as a formal documented part of our process.
- Dan Greenwood to lead discussion.
Additional Input:
"3. Reason for Assuring the OASIS Board Approves our Current IP
Language

I don't wish to be obstructionist and I support getting our RoP
approved by the OASIS Board ASAP.  However, we also need to be sure
that the Board approves our current (slightly changes) IP Policy at
the same time.  Currently, the RoP simply indicates that LegalXML TCs
will follow OASIS IP - and I believe that phrase can be reasonably
interpreted to mean that a LegalXML TC need not follow the prior
agreed language.  That is not good, given the evident forces on
throughout the standards setting arena who stand against open
standards and who apparently have no qualms using technical, legal,
political and coercive methods to further the agenda of proprietary
rights.  Creating ambiguity with respect to our IP after having fought
so hard to make it minimally acceptable is not a good idea and the
oversight is worth correcting.  Therefore, we must either send to the
Board a stand alone IP Policy document to consider along with the RoP
or we should amend the RoP to reflect our required language."

Proposal to move Steering Committee Decisions and votes to SC meetings
except in emergencies. - Don Bergeron to lead discussion. 
Key items.
- Meeting Attendance
- Meeting notice
- Meeting minutes
Additional input:
"2. Media

I am getting the impression that you (Don) and Jim both prefer the use
of e-mail for official business rather than "live" meetings.  I would
like to propose a way to meet you both "half-way" - sort of.  What I
find so very objectionable is not the medium of e-mail or web or
anything electronic (actually, I love that media very dearly).
Rather, I can't tolerate the possibility that any given e-mail from
LegalXML-SC could be urgent at any given time.  That elevates this
post to a position far in excess of what is reasonable, given the task
and role of the Steering Committee.  Even people on the Board of
fortune 500 companies are not typically on that sort of tight leash
(other than members of certain operationally oriented Board
committees).  Combine this potential urgency with the proclivity of
our current members (and lawyers generally) to make absolutely
everything into an official issue, and you have a good reason to put
limits on the time and manner of decision making.  But that does not
necessarily have to mean decision making at "live" synchronous
meetings.  I simply suggested that because it is the easiest and more
time-tested method of handling this business need.

Another approach would be to have a combination of processes for
organizing and limiting the time and manner of official decisions via
electronic channels, e.g.: we have a time-limited period for e-mail or
web official meeting business (not more than say 2-4 days in length
and lasting no more than once per month) and an unambiguous method for
discerning an official vote and debate from other informational
business (i.e., in the case of e-mail: a particular header, like
"Official-Vote-RoP" or other appropriate disambiguation on a
webboard).  This would allow us to do official business via electronic
methods, but would avoid the potentially endless loops of debate on
old and new ideas, and inability to quickly ascertain what matters are
official verses ponderous."



Review Technical Committee & Charter Progress
- Court Filing - John Greacen - no report
- Integrated Justice - David Roberts - - EContracts - Dan Greenwood - 
- Transcripts - Eddie O'Brien - 
- Legislation & COAX-II - Daniel Bennett - Chet Ensign (LN) will be
contacting Dan to move this forward. Don will be contacting Francis Fuca
(West) to join in this effort. Another group to be contacted is the
Administrative Codes association. LN in coordination with Ken Hanson (UT)
will move this along via and informal presentation at their August
conference.
- ODR-XML - Online dispute resolution - EC will assist in getting this
going.
- ENotarization TC - Charter to SC - 

Review Status LegalXML Inc. - 
Discuss Global Interaction - Needs to be done for next meeting.

Change July and August meetings to Wednesdays
Proposed SC Meetings -
- September 10 - 5-6 EDST
- October 1 - 5-6 EDST
- October 22 - 5-6 EDST
- November 12 - 5-6 EST

Regards,


Don

--- Begin Message ---

From: "Bergeron, Donald L. (LNG)" <[email protected]>

To: "'[email protected]'" <[email protected]>,"Bergeron, Donald L. (LNG)" <[email protected]>

Date: Thu, 15 Aug 2002 13:06:25 -0400
The LegalXML Member Section Fund has about $3,500 in available cash to
spend. 

The current accrual rate to MS funds is approx $1200 per month.

I should be receiving the Q2 reports soon. I will pass them along. Scott
will also be providing us a formal roster.

Again, I ask for approval to go forward.

Regards,

Don