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Re: [legalxml-sc] OASIS - LegalXML Steering Committee - Wednesday-8/21/2002

From: John Greacen
To: [email protected]
Date: Mon, 19 Aug 2002 13:42:00 -0000
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Subject: Re: [legalxml-sc] OASIS - LegalXML Steering Committee - Wednesday-8/21/2002




From: "John M. Greacen" <[email protected]>
To: "Bergeron, Donald L. (LNG)" <[email protected]>
Date: Mon, 19 Aug 2002 11:39:33 -0600






Don -- I will not be available for the steering committee conference call on
Wednesday.  I approve the conference calling expenditure.  I approve of either
version of the RoP change.  Option 1 needs two changes:  First, its subparts
should be numbered i. and ii. rather than a. and b.  Second, there is no need
for subsection c.  That was not included in my proposal.  The requirement that
steering committee members be OASIS members remains in the immediately preceding
section of the RoP (section 1a) and does not need to be repeated in section 1b.

"Bergeron, Donald L. (LNG)" wrote:

> Audio Bridge 937-865-1699
> 5-6 EDST
>
> Donald Bergeron of Lexis-Nexis - [email protected],  -
> Toby Brown of the Utah State Bar -  [email protected],  -
> Rolly Chambers of Smith, Currie & Hancock LLP - [email protected],-
>
> John Greacen, Esq. of Grecean Associates - [email protected] - Excused
> Daniel Greenwood, Esq. of the Massachusetts Institute of Technology -
> [email protected], -
> Jim Keane, Esq. of JKeane.Pro -  [email protected] -
> Eddie O'Brien of Ringtail Solutions - [email protected],  -
> Dave Roberts of the SEARCH  - [email protected] -
>
> Karl Best -
> Scott McGarth -
> Patrick Gannon -
>
> Agenda
>
> Proposal to use Member Section Funds for Conference Calling Services
> - Monthly Cost - $195 / M Steady State - 40 simultaneous user - users pay
> the toll <<RE: [legalxml-sc] Conference Calls Unlimited - Request to order
> service.>>
> - Aprox - Funding Envelope - Don Bergeron - The LegalXML Member Section Fund
> has about $3,500 in available cash to spend. Steady state revenue is
> accruing at approx $1200 /M
> -Move the close on this and move on. - Patrick will be getting us current
> financials. Scott will be sending us a Member Section roster.
>
> Proposal to close on LegalXML Steering Committee ROP Rewording - Option 1 or
> 2 or reword. I as author of option 2 am willing to go with option 1.
>
> Option 1.
>
>                 b.      Beginning sixty days after the first official
> meeting of the fourth Legal XML Member Section Technical Committee, the
> steering committee shall be constituted as follows:
>                                 a.      Up to two co-chairs of each Legal
> XML Member Section Technical Committee, which includes in its charter the
> ongoing management of requirements and lifecycle management of standards.
> If a Technical Committee has more than two co-chairs, it shall choose two of
> them to serve as members of the Steering Committee through a process of its
> choice.
>                                 b.      Up to three additional "at large"
> members, chosen by unanimous vote of the Technical Committee co-chair
> Steering Committee members.   "At large" members shall serve one-year terms,
> and shall be eligible for election to no more than three successive terms.
> The "at large" memberships will be used to maintain the representativeness
> of the Steering Committee, to include the Bar, Educational/Research, "Not
> For Profit", Public Sector an Private Sector constituencies if they are not
> otherwise represented on the Steering Committee.
>                                 c.      Members of the LegalXML Steering
> Committee must be selected from current OASIS members.
>
> Option 2.
>                 b.      As anticipated by OASIS LegalXML, once the Steering
> Committee was established at OASIS the member section Rules of Procedure,
> with OASIS Board of Directors approval have been modified and put in place.
> The rules are:
>                                 a.      These rules shall go into effect
> within sixty days of the first official meeting of the fourth LegalXML TC.
> This is to allow for critical mass for the steering committee and for an
> appropriate time of transition.
>                                 b.      Steering Committee membership shall
> be at its base the Chairs of TCs, which have the management of requirements
> and lifecycle management of the standards created in their charters, placing
> overall control of LegalXML (funding, expenditures) in the hands of those
> leading the TCs developing OASIS LegalXML standards.
>                                 c.      There is a limit of two co-chairs
> per TC to sit on the Steering Committee avoiding the undue influence effect
> of having a large number of co-chairs from a single workgroup. The TC shall
> choose the sitting members based on the process of their choice.
>                                 d.      Further, the Steering Committee
> should, at its option, vote on to the Steering Committee up to three
> additional up to three "at large" members. These members will augment the
> Steering Committee for fundraising, "marketing" and outreach efforts.
>                                 e.      "At Large" rotating members shall
> serve one-year terms and be voted in by a unanimous vote of the Steering
> Committee active at that time. As a matter of principle, the SC shall
> attempt to keep the mix of the Steering Committee members representative of
> the core constituencies within the legal community it supports.  The
> Steering Committee shall look at its profile of membership coming from the
> chairs of the TCs and add "at large" members in keeping with this principle.
> Some core constituencies to be especially considered would be the Bar,
> Educational/Research, "Not For Profit", Public Sector or Private Sector
> constituencies if they are not represented in the Steering Committee
> profile.
>                                 f.      Members of the LegalXML Steering
> Committee must be selected from current OASIS members.
>
> Proposal to lock in the IP rules as a formal documented part of our process.
> - Dan Greenwood to lead discussion.
> Additional Input:
> "3. Reason for Assuring the OASIS Board Approves our Current IP
> Language
>
> I don't wish to be obstructionist and I support getting our RoP
> approved by the OASIS Board ASAP.  However, we also need to be sure
> that the Board approves our current (slightly changes) IP Policy at
> the same time.  Currently, the RoP simply indicates that LegalXML TCs
> will follow OASIS IP - and I believe that phrase can be reasonably
> interpreted to mean that a LegalXML TC need not follow the prior
> agreed language.  That is not good, given the evident forces on
> throughout the standards setting arena who stand against open
> standards and who apparently have no qualms using technical, legal,
> political and coercive methods to further the agenda of proprietary
> rights.  Creating ambiguity with respect to our IP after having fought
> so hard to make it minimally acceptable is not a good idea and the
> oversight is worth correcting.  Therefore, we must either send to the
> Board a stand alone IP Policy document to consider along with the RoP
> or we should amend the RoP to reflect our required language."
>
> Proposal to move Steering Committee Decisions and votes to SC meetings
> except in emergencies. - Don Bergeron to lead discussion.
> Key items.
> - Meeting Attendance
> - Meeting notice
> - Meeting minutes
> Additional input:
> "2. Media
>
> I am getting the impression that you (Don) and Jim both prefer the use
> of e-mail for official business rather than "live" meetings.  I would
> like to propose a way to meet you both "half-way" - sort of.  What I
> find so very objectionable is not the medium of e-mail or web or
> anything electronic (actually, I love that media very dearly).
> Rather, I can't tolerate the possibility that any given e-mail from
> LegalXML-SC could be urgent at any given time.  That elevates this
> post to a position far in excess of what is reasonable, given the task
> and role of the Steering Committee.  Even people on the Board of
> fortune 500 companies are not typically on that sort of tight leash
> (other than members of certain operationally oriented Board
> committees).  Combine this potential urgency with the proclivity of
> our current members (and lawyers generally) to make absolutely
> everything into an official issue, and you have a good reason to put
> limits on the time and manner of decision making.  But that does not
> necessarily have to mean decision making at "live" synchronous
> meetings.  I simply suggested that because it is the easiest and more
> time-tested method of handling this business need.
>
> Another approach would be to have a combination of processes for
> organizing and limiting the time and manner of official decisions via
> electronic channels, e.g.: we have a time-limited period for e-mail or
> web official meeting business (not more than say 2-4 days in length
> and lasting no more than once per month) and an unambiguous method for
> discerning an official vote and debate from other informational
> business (i.e., in the case of e-mail: a particular header, like
> "Official-Vote-RoP" or other appropriate disambiguation on a
> webboard).  This would allow us to do official business via electronic
> methods, but would avoid the potentially endless loops of debate on
> old and new ideas, and inability to quickly ascertain what matters are
> official verses ponderous."
>
> Review Technical Committee & Charter Progress
> - Court Filing - John Greacen - no report
> - Integrated Justice - David Roberts - - EContracts - Dan Greenwood -
> - Transcripts - Eddie O'Brien -
> - Legislation & COAX-II - Daniel Bennett - Chet Ensign (LN) will be
> contacting Dan to move this forward. Don will be contacting Francis Fuca
> (West) to join in this effort. Another group to be contacted is the
> Administrative Codes association. LN in coordination with Ken Hanson (UT)
> will move this along via and informal presentation at their August
> conference.
> - ODR-XML - Online dispute resolution - EC will assist in getting this
> going.
> - ENotarization TC - Charter to SC -
>
> Review Status LegalXML Inc. -
> Discuss Global Interaction - Needs to be done for next meeting.
>
> Change July and August meetings to Wednesdays
> Proposed SC Meetings -
> - September 10 - 5-6 EDST
> - October 1 - 5-6 EDST
> - October 22 - 5-6 EDST
> - November 12 - 5-6 EST
>
> Regards,
>
> Don
>
>   ------------------------------------------------------------------------
>
> Subject: RE: [legalxml-sc] Conference Calls Unlimited - Request to order s
>      ervice.
> Date: Thu, 15 Aug 2002 13:06:25 -0400
> From: "Bergeron, Donald L. (LNG)" <[email protected]>
> To: "'[email protected]'" <[email protected]>,
>      "Bergeron, Donald L. (LNG)" <[email protected]>
> CC: "'[email protected]'" <[email protected]>
>
> The LegalXML Member Section Fund has about $3,500 in available cash to
> spend.
>
> The current accrual rate to MS funds is approx $1200 per month.
>
> I should be receiving the Q2 reports soon. I will pass them along. Scott
> will also be providing us a formal roster.
>
> Again, I ask for approval to go forward.
>
> Regards,
>
> Don
>
>